Talosnation
In today's fast-paced business world, efficiency is everything. For Bleckmann Logistics, a worldwide operating and leading logistics partner serving top fashion and lifestyle brands, manual invoice processing was becoming a significant bottleneck. Their Finance & Admin teams were drowning in paperwork, spending 15 minutes per created invoice.
TalosNation stepped in with an innovative Robotic Process Automation (RPA) solution, leveraging the power of UiPath. This RPA transformed Bleckmann's SAP processes, resulting in a staggering 87% reduction in invoice processing time. This efficiency boost streamlined operations and liberated valuable human resources for more strategic, high-value tasks.
The challenge: Manual invoice processing bottleneck
Bleckmann's Finance & Admin teams were grappling with an overwhelming invoice workload. They processed monthly many thousands of invoices for transport charges, each requiring manual creation in SAP, PDF export, and email distribution. This labour-intensive process was not only time-consuming but also prone to human error, causing inefficiencies and potential financial discrepancies.
The objective: Streamlining invoice workflow with RPA
The Bleckmann objectives were very clear:
- Drastically reduce invoice processing time
- Minimize human errors in the invoicing process
- Fully automate the SAP workflow for invoice creation
- Reduce manual workload on the Finance & Admin team
- Enhance accuracy in financial processes
- Free up staff time for more strategic tasks
- Increase scalability to handle growing invoice volumes
- Achieve cost savings through process optimization
TalosNation's RPA solution: Automating SAP invoice processing
To address Bleckmann's invoice processing challenges and to meet the objectives, TalosNation developed a tailored RPA solution to automate the entire invoice workflow in SAP, from template retrieval to customer delivery. By leveraging intelligent software robots based on UiPath, the RPA solution reduces processing times, minimize errors, and frees up staff for strategic tasks. This streamlined approach transformed Bleckmann's invoice processing from a time-consuming burden into an efficient, automated operation.
Technologies used: TalosNation's RPA with UiPath
- UiPath
- SAP
- Microsoft Excel
- Microsoft Outlook
TalosNation's technical approach to RPA implementation
The developed RPA solution integrates seamlessly with Bleckmann's SAP system. The bots utilize advanced OCR technology to read invoice templates, API connections to interface with SAP, and robust error-handling algorithms to ensure accuracy. The solution is scalable, capable of handling fluctuating invoice volumes without performance degradation.
TalosNation's RPA process: step-by-step invoice automation
The RPA begins with the bots retrieving invoice templates via email. They then perform rigorous validation and sanity checks. Next, they create the invoice in SAP, export it to PDF, and automatically email it to the specified customer contacts. This process repeats three times daily, ensuring timely processing of all invoices.
Results: TalosNation's RPA success metrics
These remarkable improvements were realized immediately upon implementation, with Bleckmann experiencing instant time savings and error reduction from day one of deploying TalosNation's RPA solution:
- Reduced invoice processing time by 87%, from 15 minutes to 2 minutes per invoice
- Automated handling of thousands of invoices each month
- Achieved 99.9% reduction in invoice errors
- Saved multiple FTEs
- Significant increase of staff’s time for strategic tasks
- Initial investment recouped within the first 2 months after implementation
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